In the past, you’ve paid your bill on time each month, but then in April you miss your payment. In May, you make your payment on time, and continue doing so in the following months. However, from the phone company’s perspective, your account is still in arrears for $200, the amount of your missed payment […]
In the past, you’ve paid your bill on time each month, but then in April you miss your payment. In May, you make your payment on time, and continue doing so in the following months. However, from the phone company’s perspective, your account is still in arrears for $200, the amount of your missed payment from back in April. Arrears payroll is the cadence of running the past week’s payroll instead of the current week, or any kind of delayed payroll schedule. The alternative to this would be “current pay”, in which employers pay their employee the day the pay week ends.
For example, if your organization’s payroll corresponds with the previous work period rather than the current one, that is an arrears payroll. In some contexts, the connotation is negative, such as when your account is in arrears after missing several consecutive payments. Overall, though, the key consideration is understanding arrear’s meaning as it applies to you and knowing whether paying in arrears benefits your business. He gets paid five days after the end of the previous workweek, that is, he receives his payment the following Friday. To help you better understand arrears in payroll, we created a short guide to explain not only this term but also some other expressions such as “paying in advance” and “paying in current” — so stay tuned. For example, let’s say a restaurant receives a shipment of tomatoes from a supplier.
Laura is a freelance writer specializing in ecommerce, lifestyle, and SMB content. As a small business owner, she is passionate about supporting other entrepreneurs, and sharing information that will help them thrive. Paid in advance is when a bill or invoice is paid in full before the work begins or goods are delivered. Harold Averkamp (CPA, MBA) has worked as a university accounting instructor, accountant, and consultant for more than 25 years.
These payments are known as payment in arrears, occur at the end of the period, and are not classified as late. They do, however, fall into arrears if you don’t pay them by the due date. Arrears is a financial and legal term that refers to the status of payments in relation to their due dates.
For example, an annuity transaction such as a mortgage may involve equal payments of $1,200 over a period of 30 years. If the annuity payment is made at the end of a fixed period, rather than at the start, it is referred to as an annuity in arrears or an ordinary annuity. It does not mean the payment is late, just that it is paid at the end of a fixed period.
When an employer pays workers ahead of the normal pay schedule, that payment is in advance. Retainers are a work-for-hire payment model—as opposed to a pay-for-performance model—that independent contractors like lawyers typically use, soliciting payments before their service begins. Indeed, there are many industries where making payments in arrears is unavoidable. In the hospitality industry, for instance, staff are often paid in arrears because it allows employers to factor things like shared tips or overtime hours into their pay. In terms of accounting, paying in arrears refers to goods and services received from external vendors instead of employees.
Different circumstances call for different types of payments, including paying in arrears. The majority of companies choose this option when setting up their accounting systems since it allows for more control over the final numbers. But while it is a straightforward setup, there are disadvantages that can accompany paying in arrears as well. Another instance in the finance sector is dividend in arrears, which is when a company delays paying its preferred shareholders the dividends they are owed.
Current pay would instead occur as payroll and processed each period as it ends. As noted above, arrears generally refers to any amount that is overdue after the payment due date for accounts such as loans and mortgages. Accounts can also be in arrears for things like car payments, utilities, and child support—any time you have a payment due that you miss. Just as paying in advance or in current has advantages and disadvantages, so does paying in arrears. Consider the pros and cons of paying in arrears because both impact a business and its employees. Paying in advance is the opposite of paying in arrears, which is to say that advance payments are made before a good or service is provided4.
If you pay in arrears, the vendor may increase your interest rate, reduce your payment terms, or lower the amount of credit available to you. The delay in dividend payments to the shareholders usually happens because the company lacks the funds necessary for the payout, and it is therefore referred to as a dividend in arrears. Typically, the monthly payments required for automobile and real estate loans are annuities in arrears. For example, if a company borrows $50,000 on September 30, the first of the monthly payments will be due on October 31, the second payment will be due on November 30, and so on. In general, the term arrears means that something is late in being paid.
When an organization pays their employees in arrears, they free up time to pay obligations and earn interest on their cash — a double win. As you can see, paying employees a few days after the end of the pay period is a useful practice for employers because they get more time to calculate their employees’ hours worked more accurately. Billing in arrears allows you to collect how letters of credit work a customer’s payments after you’ve provided a good or service. However, since you’re collecting payment after something’s been provided, managing payments can get tricky. To manage payments in arrears, it’s important to track expenses and income. Doing so will help you manage cash flow and look at what payments are owed to you and what payments you owe to creditors.
The invoice states that payment should be received in full within 30 days. This means the restaurant has received the goods upfront and must settle payment in arrears. They can now use the revenue gained from food sales to generate cash to pay the invoice.
In addition, it gives the accounting department more time to calculate things like payroll deductions or additional wages accurately. Therefore, “paid in arrears” means paying for something after it has been received. Depending on whether the phrase is used in accounting or payroll, this could refer to goods or services. Either way, paying something in arrears is the opposite of paying in advance.
Just because you’ve resumed making regular payments doesn’t mean there isn’t still an outstanding debt. The largest benefit businesses reap from paying in arrears is maintaining accurate payroll and bookkeeping numbers. Before issuing paychecks, accounting departments are able to factor in employee circumstances such as paid and unpaid time off, tips, commissions and overtime. Having the correct numbers to work with ends up saving businesses both time and money in the long run, since errors are less likely to occur.
For example, a manufacturer may demand payment in full before launching production. These are just some of the consequences that can come with not paying your vendors on time. To keep your business in good standing, make sure to make your payments in full and on time. Your business would be in arrears since March because that’s when the payment was missed. In order to bring the account up to speed, you might need to make an extra payment.